One of the interesting side-effects of considering the accuracy of payroll leave records is addressing the issues of managing leave – specifically how you stop staff building up large leave balances and manage those who take too much sick leave.
In this area, information is king. If you want to manage sick leave – get a report from payroll every month looking back at the last 3 months’ sick leave, detailing the specific days where an employee has taken 5 or more days in the 3 months. Unless there is good reason, this should spark a conversation about their sick leave usage.
And you should likewise look at everyone’s annual leave balance every quarter. Any leave entitlement over 4 weeks must trigger a discussion about when they will take it and as managers, if you can’t get agreement, you should seriously contemplate telling them when to take the excess.
Key is to be sure your payroll produces accurate records and that you are aware of the detail. And the longer you leave it, the more expensive and time consuming it is to deal with.
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